Construction Adminstration and bookkeeper

HQ INTERIOR is a construction company based on Sydney Seven Hills,We offer our clients a range of services from Renovations to new build , Currently we have expanded our role in the construction insurance industry. We uphold strong knowledge & expertise within the residential market whilst also offering our clients a range of services from insurance building, development application and compliance certificates. Our aim is to provide enjoyable construction experiences. We are currently on the lookout for a passionate and committed Construction Administrator to deliver high quality service and administration to our range of clients and internal staff.

About the role

Working out of our office based in Seven hills this role will be working Monday- Friday in a full-time capacity. Your responsibilities will include but are not limited to:

Managing a busy phone line & transferring or taking detailed messages as required
Assisting with the preparation of pre-construction documents and updating our clients
Monitoring & ordering office supplies such as stationery, equipment and/or furniture
Assisting accounts with entering invoices, approving invoices
Maintain courteous and strong customer service skills
Corresponding with clients on the progression of their works
Updating & maintaining our databases, scanning, filing & other ad Hoc duties
Assisting the General Manager with light PA duties e.g. dairy & travel arrangements
Booking/scheduling Jobs and Contractors
Welcoming clients, offering refreshments, managing all inbound queries and general correspondence via phone, email & social media accounts


Skills and Experience
Prior experience within the Construction industry is advantageous
Proficient in MS Office across Outlook, Excel & Word
Strong time management skills & excellent customer service
Experience dealing with trades, work orders & quotes
Previous scheduling or appointment management experience
Book keeping experience Preferably with Xero